Information for Suppliers
Applications: If you would like to be considered as a food supplier to the festival you can apply using the online registration system which opens on 1st April and closes 30th June. Please read the Terms and Conditions and make sure you are able to comply with them all. If you have established a venue eg. your own cottage or garden then you may apply straight away through online registration.
If you are a commercial caterer you can still apply, but you must first Register Your Interest and provide full details of your proposal. If it is approved and we can find you a space, you should then apply through online registration. Spaces are scarce and you will need to provide your own wet weather cover – tent, gazebo etc. It may be possible to ‘borrow’ electricity from a nearby cottage but this is done by agreement with the owner and should be paid for.
Local Businesses: We have a number of cafes, restaurants and pubs in the village who supply food and drink throughout the year. It is their livelihood and the busy festival weekend is an important revenue stream for them.
While we welcome other food providers over the Festival weekend to supplement these, visitors must be sensitive to the permanent businesses.
Visiting food suppliers should not set up close to an existing business. They should not obstruct or obscure their signage or their entrance nor attempt to compete with them. They should not attempt to provide the same sort of food as a nearby business and must not put up notices or banners nearby.
Your Details: We require all suppliers to let us have details of what food and drink they wish to provide. We also need to know what cooking methods they plan to use and the approximate price. Number of covers, health and safety provision, insurance, waste disposal, electricity, water supply and environmental impact (see below) should all be considered. The more information you can supply the better chance you have of being accepted.
Environmental Impact: The environmental impact of the festival is important especially relating to food and drink. We do not wish to find rubbish and takeaway boxes in the village or on the beach. We have limited waste bins and seagulls will get into plastic waste bags left outside.
Food and drink suppliers MUST provide full information of how they will dispense their food (eg cups, boxes, plates). They must agree to provide waste disposal facilities around their pitch. They are responsible for clearing these daily. Plates, packaging and utensils provided must be compostable and recyclable.
Caterers who do not comply with the above conditions will not be invited to take part in the festival in future.
Food Hygiene: We are required to submit details of the festival to Scarborough Council and we must ensure that food and drink providers comply with their requirements. We ask you not to set up a food provision without registering via the website and gaining approval.
One-off caterers to do not require a food hygiene certificate, though it is always wise to have one. Non-commercial caterers selling teas, coffees, cakes and sandwiches are not considered high risk, but caterers should make themselves aware of general food hygiene recommendations. We do expect all suppliers to comply with sensible food safety precautions and to have hand washing facilities on their site. Once accepted, we will circulate health and safety information to all food providers.
Commercial food providers should be registered with Scarborough Council, hold a food hygiene certificate and hold a hygiene rating of not less than 4.
Commercial providers need to hold their own public liability insurance cover. Liability rests with the provider and not the Festival.
Parking: There is no parking in the old village. Vehicles may come down to load and unload but vehicles must not remain in the village. They must take their vehicles to a suitable car park at the top or to the Cowbar car park.
Price: This year we are changing our pricing structure. For non-commercial back garden tea rooms and amateurs we merely ask for 10% of takings to be submitted to the treasurer on Sunday evening at the end of the Festival. Please pay promptly. Last year we spent many months chasing up small payments.
For commcercial food providers eg. cafes, restaurants, caterers, takeaways, where food is their trade or profession, we ask for an up front payment of £250. There will be no commission requirement.
Once you have submitted your application it will be passed to the committee for approval.